STUDENT HOUSING SERVICES

For security reasons, the main door will be opened starting 5:00AM to 10:00PM only. Residents who wish to stay out beyond 10:00PM, (curfew hour) should secure an overnight permit.

It can be secured from the dormitory personnel on or before 8:00PM on the specified date this allows the residents to be out until 5:00AM on the following day.

It must be noted that the residents must be present in their respective rooms from 10:00PM for the bed check. Staying in the stairs and hallway are strictly prohibited. The use of the lobby beyond 10:00PM is subject to the prior approval of the Dormitory Manager.

Residents who live the dormitory premises whether or not attending classes or other activities for a prolonged period are required to log out properly in the guard’s logbook. They are also required to log in upon arrival. Residents should indicate in the logbook their destination, time of departure and companion/s, if any.

To maintain order in the dormitory, as well as to secure the resident’s general well-being, visits will be regulated as follows:

1. Visitors shall be entertained starting 9:00AM to 8:00PM. Visitors who wish to stay beyond the period indicated must secure the approval of the dormitory personnel.

2. Visits outside of schedule are subject to the approval of the dormitory personnel. Visitors shall be entertained only at the lobby.

3. Male residents are prohibited to enter the female residents’ rooms and vice versa.

4. Residents are responsible for any violation of the house rules and regulations committed by their guest(s) during the latter’s stay in the dormitory

5. Visitors and non-dormitory residents are not allowed to enter any residents’ room. Only parent or relative of the same sex of the student resident will be allowed to enter the room of his/her son/daughter.

Residents are expected to appear with proper attire at the lobby, office and hallway. Curlers, clothes that are too skimpy, transparent and vulgar attires are prohibited in these areas.

Residents are responsible for maintaining the cleanliness and tidiness of their rooms and corridor. No soiled footwear should be brought inside these facilities. The Dormitory Manager shall check all rooms periodically.

Any improvement involving permanent or extensive alteration or modification of the physical design and/or configuration of the room or corridor, including any furniture or property of the hall must be subject to the prior approval of the Dormitory Manager.

Residents are expected to take good care of the facilities, pieces of furniture and properties of the dormitory. Should a resident, either intentionally or otherwise, destroy or deface any of the latter, they shall bear the full cost of repair without prejudice to any other sanction or set of sanctions that the management or the University may deem appropriate to impose.

If the damaged/defaced property is a part of or has been issued to a particular room, wing, or any of the common areas, and no violator comes forward to own responsibility for the damage, the full cost of either repair or replacement shall be COLLECTIVELY borne by all occupants of the room, wing, or all of the residents through the House Council, respectively.

No piece of furniture or property (chairs, mattresses, seat cushions, television, airpot shall be moved from one place to another without the permission from the dormitory personnel. Facilities are to be used only in the dormitory. Chairs and tables in the resident’s rooms are numbered accordingly.

Students may be allowed to view the T.V. from 10:00AM to 2:00PM and 4:00PM to 10:00PM preceding school days and from 8:00AM to 2:00PM and 4:00PM to 2:00AM preceding non-school days/holidays. A written request for other time must be submitted to the dormitory personnel.

During the moratorium period, viewing of television is prohibited. During the examination week, the use of television will only be from 4:00PM until 7:00PM provided that the volume should be controlled or regulated.

Cleanliness, proper hygiene and due consideration for other users should be strictly observed in the use of facilities.

1. Toilets should be flushed after use and their seats left clean and dry.

2. Sanitary napkins, plastics and other such objects that can cause clogging should never be flushed down into the toilets.

3. Only light washing of intimate clothing is allowed. Such items should not be left soaking in washrooms. Washing of clothes inside the bathroom is prohibited.

4. Eating utensils should be washed only in the washrooms where they are not to be kept or left unattended.

5. Stored water in the drums should not be utilized for washing of clothes.

6. Wrappers, sachets, bath soaps, cellophane, tissue sheets and the like should be thrown only in the trash bins provided and not on the floors.

For security reasons, only the center gate will be left open for the benefit of those who would come in from 7:00PM to 10:00PM. The back door where the water source (drinking area) is located is open from 5:00AM to 12:00AM only.

Residents must get there drinking water ahead of time.

All appliances brought in by the residence should be registered with the management upon checking-in. Unregistered appliances shall be confiscated. Confiscated items could be claimed upon permanent checkout. A monthly electric service charge shall be collected from the resident for every appliance they bring in the dormitory.

Banned from the rooms are high wattage and fire hazard appliances such as electric stoves, rice cooker, electric iron, refrigerator, microwave oven, electric kettle and television sets. Transferring or borrowing of dormitory items/appliances for personal purposes is strictly prohibited.

The Dormitory Manager/authorized dorm personnel is the one who assigned the rooms of the residents. However, if a resident wishes to transfer to another room, they must file a letter of request to the Dormitory Manager indicating his/her valid reason for the transfer. Not all request will be approved.

The UP Mindanao Dormitory is accepting transient occupants provided that they are relatives or parents of the residents, guest of UP Mindanao personnel, delegates or representatives for seminars, workshops, meetings or activities sponsored by and/or held in the University.

There is an accommodation fee of PHP 300.00 per night at ILC Room and PHP 200.00 per night at Room A1 and A2 excluding the bedding for every occupant and it should be paid to the Cash Office upon checking-in. Check-in time for transient occupants starts at 12:00NN and should be checked-out on or before 12:00NN of the following day, otherwise additional charge will be collected.

The transient occupant is also required to log in and out on the visitor’s logbook. The guests/visitors should fill out the information sheet found at the information counter of the dormitory. Rates may be subject to change in time.

The dormitory rental fee per month is PHP 500.00 plus additional charges for the (authorized) appliances. Upon admission, the resident shall pay two (2) months in advance for dorm rental and two (2) months advance for appliances. The succeeding months will be paid on a monthly basis or the residents has the option to pay the whole remaining balance. The dorm rental must be paid on or before the 10th day of every month. There is a monthly surcharge of PHP25.00 on late payments. Moreover, failure to pay two (2) months dorm rental is already considered one (1) minor offense.

Residents are expected to be prompt in paying their dormitory fee.

A Notice of Account shall be issued to a student and must be acted upon within 15 days when they feel to settle dormitory accounts/rentals for two (2) months. If the resident does not settle their account within this period, a second notice shall be issued warning them immediate discontinuation of dormitory if the outstanding account is still unsettled after 15 days.

If the resident decides to leave before the end of the semester, they shall pay 50% of the remaining period except for reasons which the authorities concerned shall deem meritorious. Residents who fail to check-in after the first week of classes forfeit the reservation. No refund shall be given after payment.

The rental period constitutes the time the resident officially checks in regardless of whatever they actually started to stay therein up to the time they actually leave and check-out. However remaining days after the specified check-out date shall be charged on a daily basis with the monthly rental as reference. This will be designated as “extended stay.”

Students who will continue to stay after the end of the semester or midyear term shall be charged the corresponding student rate equivalent to the number of days at the dormitory. When a resident has signed the Dormitory Agreement, they are expected to remain in the dormitory for the entire period indicated in the agreement.

Cancellation of the agreement is allowed if the resident can prove or show any of the following just causes:

1. Sick leave, with a University-affiliated health unit certificate

2. Honorable dismissal from the University

3. Permit from the Director of Student Affairs in the exercise of their sound discretion.

To create an atmosphere conducive to study throughout the day, residents and guests should tone down the volume of their radios, guitars, and other gadgets to avoid noise and disturbance. Boisterous laughter and loud computer games are prohibited. This rule must be observed all the time inside the rooms, corridors of the dormitory, lobby and comfort rooms.

All residents checking-out shall be classified into the following categories:

1. Permanent Check-out

This is given to residents who have no intentions to return to the dormitory and whose connection with the University is terminated for any reason. A resident shall return all dormitory properties issued to him/her, remove all personal belongings from their rooms and settle all their legitimate obligations with the dormitory authorities. Check-out clearance should be secured prior to leaving the dormitory.

2. Temporary Check-out

Residents who go on semestral and midyear leave with the intention to return, shall observe the same procedure in checking out with those under permanent check-out category.

1. Overnight Permit

This is issued when resident decides to spend overnight with his family, relatives or friends. The resident shall be allowed to check-in the dormitory starting 5:00AM of the following day.

However, if the resident secures an overnight permit but returns to the dormitory before 5:00AM, they shall be permitted to enter the dormitory but is considered to have violated the rules and regulations.

2. Weekend Permit

This is issued to a resident when he goes home at the end of the week. The maximum number of days for a weekend permit is only 3 days. Approval of requests for such permits is on the basis of PARENT CONSENT as reflected in the Instructional and Information Sheet signed by their parents. The overnight permits can only be secured on or before 8:00PM.

A resident who leaves the dormitory premises after 9:00PM must be fetched by their parent/guardians. Otherwise they will be subjected to disciplinary sanctions with or without a permit. The copy of permit signed by the parents/guardians should be returned before approving the next request for permit.

A waiver is required during any bloc activities outside the dormitory. It must be signed by the faculty-in-charge of the activity. It is also required that a waiver from the parents or guardian is submitted to the Dormitory Manager. If the resident cannot secure a waiver from his parent or guardian, the resident is still allowed to go with the group provided that the faculty-in-charge of the group will take full responsibility of the resident and should submit a letter to signify that they are accountable to the parents of the students.

1. Residents are expected to behave decently and in socially acceptable and appropriate manner. They must also be cooperative, considerate and respectful at all times.

2. The resident should respect the peace and privacy of his co-residents and observe proper decorum.

3. The resident must cooperate with the dormitory management including training the cleanliness and orderliness of the hall. Cooking and/ or heating up food and water is not allowed inside the room or any part of the dormitory.

4. The resident should use toilets and bathrooms properly.

5. The residence shall be held liable for any damage done to the facilities or furnishings issued to him.

6. The resident should cooperate in the adoption of measures to prevent fire, accidents and theft.

7. The volume of radios, musical instruments, laptops/computers, Bluetooth speaker, MP3/MP4/iPod layers and similar appliances must be regulated in order not to disturb the other residents.

8. Study and visiting hours shall be observed strictly at all times. Residents should receive their visitors in the receiving area.

9. The resident is not allowed to transfer from one room to another room without prior permission from the Dormitory Manager. Letter should be submitted if they want to transfer, stating valid reasons to do so.

10. Keeping of pets in the dormitory is strictly prohibited.

11. Any residents who wishes to use registered electrical appliances inside the room shall be charged with appliance fee.

12. The resident shall inform the Dormitory Manager whenever they are sick. The former, and third, will refer the matter to the Nurse on duty at the infirmary/clinic for appropriate action.

MINOR OFFENSES

1. Breach of silence;

2. No Permit – Leaving the dormitory premises without any permit slip and comes back on the next day;

3. Check-in beyond curfew hour – A residence with or without overnight permit slip and returns to the dormitory after 10:00PM and before 5:00AM of the next day;

4. Room hopping – staying/entering into other residents room;

5. Not inside his/her bedroom during bed check;

6. Failure to unplug appliances, lock rooms and switch off lights. Eight (8) time violation during room inspection will be considered as offense for the group living inside the room;

7. Failure to pay monthly rentals for at least two (2) months;

8. Failure to secure a check out form every end of the semester/mid year;

9. Fill your to return the locator slip (second page of the permit);

10. Bringing any electrical appliances without permission from the dormitory personnel and,

11. Borrowing of master key from the dormitory personnel.

MAJOR OFFENSES

The following shall be the grounds for immediate eviction/cancellation of dormitory privileges and expulsion from the dormitory.

1. Destruction of any part of the dormitory property includes:

a. Removal of equipment and/or furnishing without permission from the Dormitory Manager.

b. Tampering with electrical outlets or use of illegal electrical connections such as “octopus connection.”

c. Willful breaking or vandalizing of any part of the dormitory.

2. Forgery of dormitory documents (accommodation forms; letters; permits);

3. Deliberate disrespect, discourtesy and insubordination of the persons in authority.

4. Keeping of flammable materials inside the building.

5. Allowing of non-residents to enter and/or sleep in the room of the residents without permission from the Dormitory Manager. Male residents are prohibited to enter the female residents’ room and vice versa.

6. Cooking inside a room.

7. Stealing/theft

8. Carrying of firearms and other deadly weapons in the premises of the dormitory.

9. Drunken behavior and enter in the dormitory premises under the influence of intoxicating liquor and/or drugs.

10. Gambling within the dormitory premises.

11. Possession of prohibited drugs and substances or chemicals, firecrackers and other pyrotechnics.

12. Misbehavior such as fighting among residents, insubordination and gross discourtesy.

13. Bringing or drinking of any alcohol/intoxicating liquors inside/within the dormitory

14. Other serious forms of misconduct/lewd behavior, sexual molestation and threats (verbal, non-verbal, text messages, email and etc.)

15. Possession of pornographic materials

16. Smoking

17. Display of sexual intimacy

The resident who commits more than six (6) minor offenses and/or one (1) major offense is not qualified for the next semester.

The administration reserves the right when necessary to:

a. Change the room assignment of a student resident.

b. Inspect residents’ room for the purpose of checking safety provisions.

All of the above rules shall bind the applicant upon the approval of their application and their admission to the dormitory by the Dormitory Manager or their duly authorized representative.

Monthly fee

Elias B. Lopez Dormitory | PHP 500.00 per bed space

Dormitory Annex | PHP 2000.00 per room

Transient fee

ILC room | PHP 300.00 per day without beddings 

Room A1 and A2 | PHP 200.00 per day without beddings at

Others: Rates for use of the following electrical appliance.

1. Personal computer/laptop | PHP 70.00 per month

2. Nebulizer | PHP 50.00 per month

3. MP3/MP4/iPod/PSPP |  PHP 35.00 per month

4. Rechargeable batteries |  PHP 35.00 per month

5. Cellular phone with charger |  PHP 20.00 per month

6. Electric fan | PHP 35.00 per month

7. Study lamp | PHP 25.00 per month

8. Printer/scanner | PHP 20.00 per month

For other appliances not mentioned herein, the management will decide on a case-to-case basis including the corresponding monthly electric bill to be paid thereon. Fees may change in time.

1. Secure your things inside the locker and keep keys with you.

2. Follow the Solid Waste Management System (proper segregation of waste).

3. Sweep trash from your room and dispose them into the wastebasket.

4. Transient stay for non-residents is not allowed. It may be allowed for parents or guardians of residents upon presentation of valid reasons and after a transient permit has been secured from the dormitory personnel.

5. When in doubt about the dormitory procedures, please inquire from the dormitory personnel or the Office of Student Affairs.

6. Re-admission to the dormitory will be based on the observance of the house rules and regulations provided herewith.